Purchase Module Features
Purchase Module has the following features :
- Purchase Requisition (PR)
- Request for Quotation (RFQ) and Quotations Received
- Purchase Order (PO)
- Material / Goods Receipt Note (GRN)
- Purchase/Vendor Invoice
Purchase Requisition (PR)
- An Employee can create a requisition for purchasing products that are needed for his activities. * A list of pending purchase requisitions are shown to Purchase department, from which, RFQ or Purchase Order can be generated automatically. * RFQ / Order will be created for a vendor based on, preferred-product supplier from the list of suppliers. * A report can be generated displaying a list of PR s based on Product /Employee / Between two dates.
Request for Quotation (RFQ) and Quotations Received
- User can create a RFQ for selected products with required quantity / Date and standard price, which can be sent to a list selected vendors.
- The RFQ document can be printed or sent as a PDF via E-Mail or if the vendor is on-line in Samooha, it can be sent instantly.
- Once the quotation is received from different Vendors, User is allowed to rank them.
- A vendor with the highest rank becomes the selected vendor to whom Purchase Order can be raised.
- A report can be generated displaying a list of RFQ s and quotations received based on Product / Vendor / Between two dates.
Purchase Order (PO)
- User can create a purchase order to a selected vendor specifying a list of items to be purchased with a note to the contact person.
- When a product is selected, price will be set automatically based on the price list selected. Given the quantity, discount, tax, the total amount is calculated.
- Once the PO is approved, it can be printed or sent as a PDF via E-Mail or if the vendor is on-line in Samooha, it can be sent instantly.
- A report can be generated displaying a list of PO s based on Product / Vendor / Between two dates.
Material / Goods Receipt Note (GRN)
- User can create GRN from the Vendor's Delivery/Shipment Note manually or from the PO for pending items or from the Vendor Invoice.
- Once the GRN is completed, Inventory and Accounts are updated automatically.
- A report can be generated for the selected GRN.
Purchase/Vendor Invoice
- Vendor Invoice can be generated from PO or GRN or manually.
- A report can be generated displaying a list of invoices based on Product / Vendor / Between two dates.
